What else should I include in the Community Service plan?

I have a plan on running a drive for school supplies for a local homeless shelter. I plan on getting donations for new bags to put them in and distributing them to the needy kids there. I have some things on the list to keep in mind when going through with this plan. I know that I have to:
-Find out how many kids need the help
-What exact supplies they need and how many they need
-Coordination with the homeless shelter manager
-Advertisements.

This is my first project as the President of the Leo Club and I really want to do a good job.
Should I add anything else on my list of concerns and what would you suggest I do as a sort of "push" in the right direction?

You need to create a budget that includes a financial goal. To do that you need to decide on how big of a supply you will need like for how long, one time, for one month, or one year etc.. The shelter will be able to provide you with records of the average amount of children that they have housed. Then do an itemized pricing for the items in each bag to determine the cost of each bag. Then make a list of the businesses that you plan to solicit. divide the total budget amount by the number of businesses to determine a means goal for each bus. Meaning if you need $100 and you are going to ask 10 bus. for donations then if each one gives $10 each you will reach your goal. This will impress the possible donors and make them more apt to cooperate. I hope that this helps some. GOD Bless you and good luck. If you need clarification or more help feel free to ask.

Sheet for signature to each one you hand out to..

Hey Friend,

Volunteers Initiative Nepal (VIN) has been working for Promoting quality life of needy children (Children victims of conflict, orphans, disables). Why don't you cordinate to work with VIN then? log on to www.volunteeringnepal.org

They have over 170 needy children who deserve your support.

Best of luck!